Privacy Policy

Last updated: 5 May 2026
Website: https://cornmafiaguild.io/
Owner / Operator: Corn Mafia Guild
Privacy contact: cornmafiaguild@gmail.com

This Privacy Policy explains how [insert website name] and [insert legal name or guild name] (“we”, “us”, or “our”) collect, use, store, share, and protect personal information when you visit or use our guild website, community pages, forms, applications, and related online services (together, the “Site”).

Please read this Privacy Policy carefully. By using the Site, you acknowledge that your personal information will be handled as described below.

1. Who we are

We operate a guild/community website for sharing guild information, managing community activity, handling recruitment or membership requests, and communicating with users.

For privacy questions or requests, contact us at:

Email: cornmafiaguild@gmail.com

If we are legally required to appoint a formal Data Protection Officer or representative, we will update this Privacy Policy with those details.

2. Personal information we collect

The information we collect depends on how you use the Site.

Information you provide directly

We may collect information you choose to provide, such as:

your name, display name, username, or guild name;
your email address;
your Discord handle, game username, platform ID, or similar community identifier;
information submitted through recruitment, contact, feedback, support, or application forms;
messages, comments, posts, reports, or other content you submit;
preferences, consents, or communication settings; and
any other information you voluntarily provide to us.

Information collected automatically

When you visit or use the Site, we may automatically collect technical and usage information, such as:

IP address;
browser type and version;
device type;
operating system;
approximate location based on IP address;
pages viewed;
links clicked;
access times;
referring pages; and
basic log and security information.

We do not intentionally collect highly sensitive personal information unless you choose to provide it and it is necessary for a specific purpose.

Information from third parties

We may receive limited information from third-party services where you interact with us through those services, such as Discord, game platforms, social media, analytics providers, hosting providers, or public community pages. The information we receive depends on your settings and the third party’s own policies.

3. Non-personal and aggregated information

We may collect or create non-personal, anonymous, or aggregated information that does not identify you directly. For example, we may use general statistics about Site visits, page views, device types, or traffic sources to understand and improve the Site.

Where information is truly anonymous and cannot reasonably identify you, it is not treated as personal information under this Privacy Policy.

4. How we use personal information

We may use personal information to:

operate, maintain, and secure the Site;
manage guild applications, membership, ranks, roles, events, and community participation;
respond to messages, questions, reports, or support requests;
send important service, administrative, moderation, or security notices;
communicate guild updates where appropriate;
personalise or improve the Site and user experience;
monitor performance, usage, and technical issues;
detect, prevent, and investigate abuse, spam, fraud, cheating, security incidents, or rule violations;
enforce our Terms and community rules;
comply with legal obligations; and
protect our rights, users, community, and Site.

We will not sell your personal information.

5. Legal bases for processing

Where data protection law requires a legal basis for processing, we rely on one or more of the following:

Contract or pre-contractual steps: where processing is needed to provide the Site, manage membership requests, or operate community features you use.
Consent: where you have given consent, such as for certain cookies, optional marketing, or optional form submissions.
Legitimate interests: where processing is necessary for reasonable guild, community, security, moderation, analytics, or operational interests, provided those interests are not overridden by your rights and freedoms.
Legal obligation: where processing is necessary to comply with applicable laws, legal requests, or regulatory duties.
Vital or public interests: where necessary in exceptional circumstances to protect someone’s safety or comply with serious legal requirements.

You may withdraw consent at any time where we rely on consent. Withdrawal does not affect processing that took place before withdrawal.

6. Cookies and similar technologies

The Site may use cookies, local storage, pixels, tags, or similar technologies.

Cookies are small files or pieces of information stored on your device. They may help the Site function, remember preferences, improve performance, understand usage, or support security.

We may use:

Essential cookies: required for core Site functions, security, login, session management, or requested services.
Preference cookies: used to remember choices such as display settings or saved preferences.
Analytics cookies: used to understand how visitors use the Site and improve performance.
Third-party cookies: set by third-party services such as embedded content, analytics tools, social media features, advertising services, or community integrations.

Where required by law, we will request consent before using non-essential cookies. You can also control cookies through your browser settings. If you block or delete cookies, some Site features may not work correctly.

7. Analytics, fonts, and embedded content

We may use privacy-conscious analytics or similar tools to understand Site traffic and improve our services. Analytics tools may collect technical and usage information such as pages visited, browser type, approximate location, and access times.

The Site may use third-party fonts, scripts, media embeds, widgets, or links, such as Google Fonts, YouTube, Discord, social media embeds, or similar services. When these services load, your browser may connect directly to the third-party provider, and that provider may receive technical information such as your IP address and browser details.

Third-party services are governed by their own privacy policies. We encourage you to review them before interacting with embedded content or linked services.

8. Advertising and marketing

We do not use your personal information for third-party advertising unless this is clearly disclosed and, where required, you have given consent.

If we send optional newsletters, announcements, promotional messages, or marketing communications, you may opt out at any time by using the unsubscribe option where provided or by contacting us.

Even if you opt out of marketing, we may still send important non-marketing messages, such as account, security, moderation, legal, or service notices.

If the Site does not use advertising or marketing, this section applies only to future features if introduced.

9. When we share personal information

We may share personal information only where reasonably necessary and lawful, including with:

hosting, infrastructure, security, and technical service providers;
email, contact form, analytics, moderation, or support providers;
community platforms or integrations you choose to use, such as Discord or game-related services;
payment providers, if payments or donations are enabled;
professional advisers, where necessary;
law enforcement, regulators, courts, or authorities where required or permitted by law;
another organisation in connection with a merger, transfer, restructuring, or similar change affecting the Site or guild operations; and
other parties where you have asked us to share information or have given consent.

We require service providers to handle personal information appropriately and only for authorised purposes.

10. International transfers

Some service providers or third-party platforms we use may process information in countries outside your own country, including outside the United Kingdom or European Economic Area.

Where required, we will use appropriate safeguards for international transfers, such as adequacy decisions, standard contractual clauses, or other lawful transfer mechanisms.

11. Data retention

We keep personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including to operate the Site, manage guild/community activity, comply with legal obligations, resolve disputes, enforce rules, maintain security, and keep appropriate records.

Retention periods may vary depending on the type of information and why it was collected. For example:

contact messages may be kept until the request is resolved and for a reasonable follow-up period;
application or membership records may be kept while relevant to guild management and moderation;
security logs may be kept for a limited period unless needed to investigate abuse or security incidents;
consent and legal records may be kept for as long as necessary to demonstrate compliance; and
inactive account or community data may be deleted, anonymised, or archived where appropriate.

We may delete, anonymise, correct, or update incomplete, outdated, or inaccurate information where appropriate.

12. How we protect personal information

We use reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration, or disclosure.

These measures may include access controls, secure hosting, encryption where appropriate, account protections, limited administrative access, backups, monitoring, and security updates.

No website, online service, or method of transmission is completely secure. We cannot guarantee absolute security, but we will take reasonable steps to protect the information we process.

13. Your privacy rights

Depending on where you live and which laws apply, you may have rights over your personal information, including the right to:

ask whether we process personal information about you;
request access to your personal information;
request a copy of personal information you provided in a structured, commonly used, machine-readable format;
request correction of inaccurate or incomplete information;
request deletion of your personal information;
object to certain processing;
request restriction of certain processing;
withdraw consent where processing is based on consent;
object to direct marketing; and
lodge a complaint with a data protection authority or supervisory authority.

These rights are not absolute and may be subject to legal limits, identity verification, legitimate interests, security needs, and record-keeping requirements.

To exercise a privacy right, contact us at:

Email: cornmafiaguild@gmail.com

We may need to verify your identity before responding. We will aim to respond within the period required by applicable law.

14. Children and minors

The Site is not intended for children under the age required to consent to online services in their country.

If you are under the applicable age, you must have permission from a parent or legal guardian to use the Site. We do not knowingly collect personal information from children without any required parental or guardian consent.

If you believe a child has provided personal information to us without appropriate consent, please contact us at cornmafiaguild@gmail.com so we can review and take appropriate action.

15. Third-party links

The Site may contain links to third-party websites, communities, tools, platforms, or services. This Privacy Policy does not apply to third-party services that we do not own or control.

We are not responsible for the privacy practices, content, security, or policies of third-party services. You should review their privacy policies before using them or sharing information with them.

16. Legal requests and safety

We may access, preserve, use, or disclose information where we reasonably believe it is necessary to:

comply with applicable law, regulation, legal process, or governmental request;
enforce our Terms or community rules;
investigate, prevent, or respond to fraud, abuse, cheating, spam, security incidents, or unlawful activity;
protect the rights, property, safety, or reputation of us, our users, the community, or others; or
establish, exercise, or defend legal claims.

17. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be posted on the Site with a revised “Last updated” date.

If we make material changes, we will take reasonable steps to notify users where appropriate. Your continued use of the Site after an updated Privacy Policy is posted means you acknowledge the updated policy.

18. Contact us

For privacy questions, requests, or complaints, contact:

Email: cornmafiaguild@gmail.com

Postal address: [insert postal address, if applicable]

Supervisory authority: If you are in the UK, EU, or another jurisdiction with data protection rights, you may also have the right to complain to your local data protection authority.